Here are five reasons to encourage your employees to take a vacation. Now that there is a boundary, people want to take time off, she explained. They are now allowed to carry over two weeks instead of just one. Sample employee email to encourage them to get vaccinated . You can reach me at [alternate contact info]. If there is a negative narrative presented from either HR or management, employees will be fearful of requesting any time off. It doesn't have to be outside their home, where they can get infected, but within the boundaries of their home where they can bond with one another. Model time away, standardize. Encouraging Your Employees to Take Vacations - MIBluesPerspectives Managers might also consider reducing the number of meetings around the holidays, or making Mondays and Fridays meeting-free days from Thanksgiving until the end of the year to encourage employees to extend their weekends. Managers need to rise to the occasion by encouraging time off from their employees. It's hard to strike the right balance between informing staff of the facts and sharing the protective measures your business is taking without sowing fear or anxiety . To recap, here's how to ask for time off: Tip#1: Send a vacation request email weeks in advance. How to write a letter to your employee to take annual leave: 3 templates Second, you also get Timetastics Firewire, which is sent out quarterly to you and any department managers you have on your team. HBR Learnings online leadership training helps you hone your skills with courses like Team Management. Build specialized knowledge and expand your influence by earning a SHRM Specialty Credential. To request permission for specific items, click on the reuse permissions button on the page where you find the item. The benefits of taking time off are numerous: it helps your employees be more productive at work, it helps them be happier with their job, it can make them more creative by giving their minds a chance to wander freely with no deadlines or restrictions, and it gives them a chance to recharge their batteries so that when work starts up again after the break theyre ready for anything. Learn if they are planning any fun trips, and remind them to book their vacation as far in advance as possible so you can be ready for it. One way to encourage employees to take some time off is to have one-on-one meetings with them and discuss the importance of taking a break and enjoying some time off. "It's not necessarily time off, but we encourage our people on no-meeting days to do that extra load of laundry or have . This allows your employees to start thinking of dates they might like to request off. Suggest shorter breaks more often, rather than weeklong vacations. Why it's in your interest for staff to take leave. The PTO issue finally began to resolve itself in mid-June when employees started returning to the office, said Jill Smith, the agency's operations manager. Various studies show that the current environment is taking a toll on employees' mental health and fueling workers' reticence about taking time off. If you miss the odd day, the world won't implode, but if people don't know you're away for a few weeks and they don't know exactly when you'll be back, or who they can contact in your place, you're going to have some unhappy clients or customers. How to encourage employees to use PTO during coronavirus It outlines the employee's intended days off and their plan for coverage at work. Dear Dean, Welcome back! When employees know that you value their time off and take it seriously, theyll be more likely to see the importance of taking time off themselves. Use the following template to remind employees to check their PTO status before the end of the year: As we approach the end of the year, now is the time to check your PTO status to determine if you need to take any time off before your benefit resets. Posted on August 4, 2021 "In the middle of a global pandemic? But do your employees? if(currentUrl.indexOf("/about-shrm/pages/shrm-china.aspx") > -1) { Managers, Encourage Your Team to Take Time Off. Dear [Name of Manager], I would like to request for one week of leave from [DATE] to [DATE]. We know that not everyone feels comfortable taking time off work, but trust me: its worth it! Vacation Policy Communication Should be Proactive and Ongoing - Spark When some of your employees are using time off, share that information with the rest of the team and encourage them to do so as well. If our content helps you to contend with coronavirus and other challenges, please consider subscribing to HBR. Encourage holiday talk in your company. Members may download one copy of our sample forms and templates for your personal use within your organization. Be happy when employees book time off. Some organizations, such as the Assure Women's Center in Omaha, Neb., opted to let employees carry over more vacation time. 7 Reasons to encourage employees to take time off In these difficult times, weve made a number of our coronavirus articles free for all readers. Sterling R. Morris, Intermountain Healthcare. The best paid time off tracking software (3 options), The best vacation tracking software (2 options), The best annual leave calendar for your business, The best way to track employee time off: plus, 2 alternative methods. Change the Way PTO is Discussed in Your Office. Estimated Read Time: 4 minutes. Fewer employees want to take vacations given that the pandemic has severely curtailed travel options. To give the company time to finalize schedules, team members are expected to submit requests by [date] through [communication method]. 8 Engagement Templates to Encourage Employee Glassdoor Reviews HR circular format for employees are very helpful in this situation. Build a better team and achieve more of what matters. Download Employee Mandatory Vaccination Policy Letter Template. $(document).ready(function () { "It's important for employers to say [to employees], 'We care about you,' " said Jackie Reinberg, North America consulting leader, absence, disability management and life, at London-based Willis Towers Watson. " Please try again later. Here are 12 ways you can proactively encourage employees to take time off work: Encourage employees to take a digital detox. Take a moment to think about what makes your employees happyit could be anything from playing with their dog or cat, reading a book, watching their favorite movie, or listening to music. When anyone on your team logs into Timetastic, theyll see their Wallchart: Their Wallchart tells them who has approved time off on the calendar, along with their own leave balance, so they can see how much leave they still have left to use. Being transparent about leave policies allows individuals to consciously weigh trade-offs and enables everyone to operate from the same set of principles. However, in the retail industry, the final two months of every year are almost always the busiest. Gain the intel you need now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal risks. Next year, youll have [CARRY OVER AMOUNT + NEW YEAR AMOUNT] in holiday leave. } Her complaint wasnt about working in quarantine per se, but about her frantic pace and static productivity. Accelerate your career with Harvard ManageMentor. In general, yes, employers can require employees who physically enter the workplace to be vaccinated for COVID-19, and before the pandemic, other employer vaccine mandates have been applied, such . Giving Employees Vacation Time Off | Wolters Kluwer We were worried about you during your absence, and I speak for everyone here when I say that we are all thankful for your quick recovery. Plus, you want to give them an easy way to book time off, so they dont need to jump through hoops or read the fine print of a complicated leave request policy just to take a holiday. Noticing that managers are deluding themselves about their own and team members productivity, I surveyed clients and heard back from 20 of them in companies ranging from startups to Fortune 30 and universities located across the U.S. 11+ Vacation Policy Examples - PDF, Word. By starting from a place of care and concern for your workforce you reinforce the maxim that people are your strongest asset and that youre there for them in good times and bad, regardless of their individual circumstances. It has taken jobs, businesses and human lives. Thats why we have an annual leave policyto help you take care of yourself so that youre ready to go when it comes time to come back! In our company time off policy, it states that [X AMOUNT] of your annual leave will be carried over into the next year. If you have any queries, you can reach our department of [Mention the details] at [mention phone number] or send your questions through an email at [mention the email address]. Everyone needs time off work. This is an easy way to help your employees unplug, refocus, and enjoy themselves. Everybody needs refreshment in their life from their work, so by looking into your hard work and sincerity towards your work, the company has decided to give you a leave for someday, and we will appreciate if you take it. At this time I am proudly able to announce the reopening of Our Business on June 05, 2020. $("span.current-site").html("SHRM China "); SHRM Employment Law & Compliance Conference, Heres How to Encourage Employees to Take PTO, New OSHA Guidance Clarifies Return-to-Work Expectations, Trump Suspends New H-1B Visas Through 2020, Faking COVID-19 Illness Can Have Serious Consequences, Report: Managers Have Bigger Impact on Employee Mental Health than Therapists, How to Handle Overtime, Meal Break and Other Wage and Hour Crises. Youll feel so much better when you get back than if you hadnt taken any time at all, and your coworkers will appreciate having someone healthy around them again! If you have any questions, please contact [contact]. One way to encourage employees to take some time off is to have, Provide a list of fun activities or places nearby that are great for taking a break (e.g., If its nice out, try going on a hike!), Offer tips on how to stay focused on work while away from the office (e.g., Turn off notifications so they dont distract them!). Returning To Work After Vacation [8 Tips and Email Examples] - BambooHR Unfortunately, the time for booking your annual leave has passed. Once downloaded, you can customize the text . Even though staff taking holiday can be disruptive in the short term, encouraging staff to book annual leave actually holds many benefits to employers in the long run: Cut stress & burnout, and improve productivity. Talking to your employees about the coronavirus is no easy feat. Email Examples and Templates for Staff and Customer - Workest **Note to employees who are projected to have annual leave that otherwise would be subject to forfeiture By taking time off regularly, you can show everyone else in the company how important it is to take time off so they dont feel guilty about doing so themselves. Establish firm availability boundaries for yourself and share what you did during your time off. Please log in as a SHRM member before saving bookmarks. Dear Valued Customer, We are beyond grateful for your continued support and loyalty to our brand and services. On his half day off, one of my clients created a bouquet for his wife from his garden, repaired a bicycle, and read a book that had been sitting on his shelf for a decade. Once the request is approved, the company Wallchart is updated so everyone can see that new time off has been added to the company calendar. You also want them to come back feeling refreshed and ready for another round of productivity. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organizations culture, industry, and practices. You have always been a very loyal, hard-working, and passionate employee of our team (mention the details), and you have worked for a long time without taking any type of leaves. 8 Email Templates to Thank Employees for Their Great Work - The 6Q Blog In an age where 24/7 connectivity and increasing workloads are the norms, it can be hard for employees to take time off. Implement rollover limits. Organizations that utilize a use it or lose it PTO approach may find HR overwhelmed by this careful balancing act during the holiday season. Encouraging Employees to Utilize Paid Time Off During a Pandemic What Is a Dependent Care FSA and How Does It Work? 4.2.2 Earning Vacation. A subscription purchase is the best way to support the creation of these resources. Meanwhile, vacation requests fell roughly 50 percent during the initial months of the pandemic. Use this communication template to remind employees to check their PTO status before the year endsand their time off potentially expires. The current crisis is creating more urgency and more work. Make sure your message is clear. You might need to provide extra flexibility. Additionally, [company] has the right to identify blackout periods where PTO requests cannot be approved. 'We understand you can't travel. By having these conversations, you can better understand why your employees arent taking time off, and what factors are preventing them from doing so. This allows HR to properly plan work schedules and project deadlines around planned employee absences. Not to mention that according to SHRM, when employees take PTO, they're often more productive and exhibit lower stress and better mental health. (Campaign Monitor,2019) 3. It also shows your employees that you don't need to spend needless extra time in the office to look busy if you're delivering on your goals. In this section, we show how Timetastic, our staff leave app, helps your team take their holidays throughout the year. Ease the numbness induced with back-to-back video calls and a long to-do list by reinventing vacations and time off, and encouraging your team to do the same. Shift your organizations expectations from what youd do on a traditional vacation or even a staycation to envision creative ways to relax using resources lying in plain sight. But please keep in mind that this leave must be used within the next calendar year or the carry over balance will expire. Otherwise, youre heading for burnout and thats bad for everyone. Encouraging employees getting fresh air and exercise during work hours through outdoor breaks or fitness classes held onsite (many companies offer these types of perks). Another option is for HR to implement PTO blackout dates. Redefine vacations to mean more than just recreation and travel to include family time, caregiving, and self-care. What you say is less important than what you do. When Crystal Brown-Tatum, a human resources manager at Dallas Summer Musicals, noticed that her staff members were accruing more paid time off (PTO) during the pandemic than they would be able to roll over in 2021, she sent out a list of road trips for employees to consider taking. This request is due to [provide reason/s]. Step 3 - Create your direction to take annual leave due to an excessive leave balance letter . For example, if you are going on vacation next week but want to respond to emails while youre gone, consider using an auto-reply that says something like: I am currently out of the office on vacation until July 1st. Please log in as a SHRM member before saving bookmarks. Sabina Nawaz. But if you dont use it by the end of the year, [DD/MM/YY], then your time off will reset for the new year. This isn't unusual. To keep your mind and body healthy, its important to take some time for yourself every once in a while. Here is a template you can use when structuring your email: Subject: [type of leave] request - [your name] Dear [employer's name], I would like to request [number of days or weeks] leave days that start from [date] and end on [date]. And if most of your team waits until the end of the year to take their leave, youll struggle to accommodate everyone and end up with an unhappy team, wasted time off, or too much carry-over into the next year. var currentLocation = getCookie("SHRM_Core_CurrentUser_LocationID"); Subject: letter to encourage employees to take vacations. Employees need time to rest and enjoy themselves outside work. Please do not hesitate to reach out with any questions or concernsI look forward to hearing from you soon!. Its also important to provide employees with references to any government or health official guidance, so they can also take that into account.
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